10 Keys to Choosing the Ideal Electronic Billing System Provider

10 Keys to Choosing the Ideal Electronic Billing System Provider


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What is an Electronic Billing System?

An electronic billing system is software or computer program used to generate digital payment vouchers.
This software must have a series of characteristics to do the job efficiently, as well as be aligned with the legal provisions and resolutions on electronic invoices Zee Medical Billing Services.
Some accounting and administrative management software have this built-in electronic invoicing feature.


What are the AFIP Provisions on Electronic Billing in Schools?

The electronic invoicing reached all schools private as a way to modernize the administrative system and standardize such documents.
In that sense:
All private schools with a fee greater than $ 5,000 must issue digital vouchers.
There are two ways to carry out electronic invoicing: vouchers issued online or by mobile biller, and vouchers issued by Web Services (the latter requires software to exchange data between applications) January 31, 2021 is the maximum period to migrate to an electronic invoicing system.

How to Choose the Perfect Electronic Billing System for your School? Know 10 Keys

If you have to decide which electronic billing system you are going to implement in your school, these are the 10 keys that we recommend you consider:

1. Must be an Electronic Invoicing Software Provider Authorized by AFIP

So that your digital vouchers are legal. This avoids the risk of fines and penalties for using unapproved services.

2. The Billing Software Must Be Easy To Use and Very Intuitive

Try the software; this will allow you to see first-hand how it works, as well as ensure that it is easy to use for the whole team.

3. Must Have the Latest Updates Provided by the AFIP

The AFIP may eventually publish new provisions regarding electronic invoicing. Talk to the billing system provider if they are up to date with these changes and when the changes are updated.

4. All Processes Must Be Simple

The electronic invoicing system should simplify the processes for issuing electronic receipts. Confirm that the steps to follow are really simple, easy to understand and that they streamline administrative tasks.

5. The Electronic Invoicing System Must Allow Upload All the Necessary Information Easily and Automated

Automated electronic invoicing will save you time and resources in accomplishing this task. In addition, it is necessary that all the information of the payments and vouchers be stored in your system, so that you can consult them at any time.

6. The Electronic Billing System Must Allow Several Users Simultaneously

If several people can access simultaneously, without affecting the operation of the system, the process of collections and issuance of electronic invoices is accelerated.

7. It must be compatible with other systems and be able to import all data

If other administrative management software is already in use, make sure the new one has streamlined information import processes. With this you will save time, compared to the possibility of having to do it manually.

Also check the compatibility with different operating systems and file formats.

8. The Electronic Invoicing Software Provider must Provide Technical Support and Help You in Case of Inconveniences

If you have a problem with the electronic invoicing system, what can you do? It is important to have the support of the supplier to solve any technical problem.

9. Updates and Improvements to the Billing System Must Be Free

As these are updates that respond to changes in the rules and laws, no extra costs should be generated, since the provider must guarantee that its system complies with all current regulations.

10. Prices Must Be Clear and Have No Hidden Costs

Agree on transparent terms with your service provider, so you will not have surprises with the final price, such as additional expenses to be able to use specific functions such as electronic invoicing.
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